JB-Lighting GmbH Data Privacy Statement
We take data privacy very seriously and the same applies to the personal data of our customers. The following is for your information about how we process your data and your rights and claims according to legal data protection regulations.
Valid as of 25 May 2018.
Legal data protection information in detail
Parties responsible for the data processing and contact information
JB-Lighting GmbH is your contractual partner for the management, storage and master data, purchase data and interest in products and for the delivery of email advertisements.
Tel. 07304 96170
Fax. 07304 961799
Data protection officer
The data protection officer for JB-Lighting can be contacted via the following address:
|Personal master data and communication data||Name, post address, email address, telephone number, fax number, JB-Lighting customer number, language|
|Contract master data||Contractual relationship, interest in products and contracts, customer history, contractual billing and payment data, planning and control data|
|Preference for email advertisements||Consent to email advertisements, language|
Purposes of processing
We process your personal data in accordance with the provisions of the German Data Protection Regulation [DSGVO], the German Federal Data Protection Act [BDSG] and the applicable data protection regulations for the following purposes:
- Email newsletter/advertisements
- Personal and individual communication and product recommendations
- Implementation of business decisions under corporate law
- Compliance with statutory regulations
- Assertion and defence of legal claims
Transfer of your personal information to third parties does not take place for purposes other than those indicated. We only transfer your personal data to third parties when:
- You have issued your express consent for this purpose,
- the processing is necessary for implementation of a contract with you,
- the processing is necessary for fulfilment of a legal obligation,
- the processing is necessary to protect entitled interests and there is no reason to assume that you have a prioritised interest in not transferring your data to third parties.
Insofar as consent is statutorily required, for example, for certain email advertising or for certain categories of cookies, we obtain this consent. If consent is not granted, we do not carry out the data processing processes for which consent is mandatory.
Moreover, statutory standards of permission, such as retention periods under fiscal law or the assertion and defence of legal claims, allow the processing of your data.
Recipients or categories of recipients of your data
JB-Lighting GmbH, as the responsible party, only has access to your data to the extent that is necessary to achieve the purposes of internal distribution of tasks. For this purpose, only departments and employees who actually require access to your data are granted access internally.
Service providers: We have employed service providers who have access to your data as order processors and process said data for the purposes concretely specified by us. These order processors can be marketing service providers, website hosting service providers, IT support service providers or website analysis service providers.
International data transmission:Although all recipients are currently located within the EU/EEA, we must take into account that future recipients may be located in a country outside of the EU/EEA which does not offer the same level of data protection in comparison with the European data protection level. Future service providers can be located in the USA, in particular. In this case, JB-Lighting will select service providers who have been certified under the US-EU Privacy Shield programme (Art. 45, para. 1 of the German Data Protection Regulation) or who have agreed with JB-Lighting to the EU standard contractual clauses as approved by the EU Commission (Art. 46, para. 2 (c) or (d) of the German Data Protection Regulation).
Duration of storage of your data
In principle, we process and store your data for the duration of our contractual relationship. This also includes the lead-up to a contract (pre-contractual legal relationship).
Furthermore, we are subject to various retention and documentation obligations arising from German Commercial Code [HGB] and German Fiscal Code [AO], etc. The periods specified there for retention and documentation extend for up to ten years after the end of the contractual relationship or pre-contractual legal relationship.
Furthermore, special statutory regulations can require a longer retention period – e.g. retention of proof in the scope of statutory requirements for limitation periods. According to Article 195 ff. of German Civil Code [BGB], the regular period of limitation is three years, but limitation periods of up to 30 years can also be applicable.
If the data is no longer necessary for fulfilment of contractual or statutory duties and rights it is deleted regularly, unless – temporary – further processing is necessary for fulfilment of the purposes listed above from a prioritised entitled interest of the employer.
Collection of general information on visits to our website
When you access our website, information of a general nature is collected automatically by means of a cookie. This information (server log files) includes the type of web browser, the operating system, the domain name of your internet service provider and similar information. This is only information which does not allow any conclusions to be made about your person.
This information is technically necessary in order to correctly deliver content of website requested by you and must accumulate with use of the internet. It is processed for the following purposes, in particular:
- securing a problem-free connection of the website,
- securing smooth use of our website
- evaluation of system security and stability, as well as for additional administrative purposes.
If applicable, we analyse anonymous information of this type statistically in order to optimise our internet presence and the technology behind it.
Like many other websites, we use also use "cookies". Cookies are small text files which are transferred from a website server to your hard disk. In the process, we automatically receive certain data, such as IP address, browser, operating system and your connection to the internet.
Cookies cannot be used to start programs or transmit viruses to a computer. Based on the information contained in cookies, we can facilitate your navigation and enable correct display of our websites.
We never transfer the data collected by us to third parties or establish a link to personal data without your consent.
Based on your expressly issued consent, we send you our newsletter and/or comparable information regularly via email to your specified email address.
Specification of your email address is sufficient for receipt of the newsletter. With subscription to our newsletter, the data specified by you is only used for this purpose. Subscribers can also be informed via email about circumstances which are relevant for the service or registration (for example, changes to the newsletter offering or technical conditions).
We require a valid email address for effective registration. In order to check that registration has actually been made by the owner of the email address, we use the double opt-in process. For this purpose, we keep a log of the order of the newsletter, delivery of a confirmation mail and receipt of the answer required for this purpose. No additional data is collected. The data is used exclusively for delivery of the newsletter and is not transferred to third parties.
Your consent to the storage of your personal data and use thereof for delivery of the newsletter can be cancelled at any time. There is a corresponding link in each newsletter. You can also unsubscribe directly on this website at any time or notify us of your desire via the contact possibility indicated at the end of this data privacy notice..
If you contact us via email or the contact form with respect to any questions, you grant us your consent voluntarily for the purpose of making contact. For this purpose, specification of a valid email address is necessary. This serves the purpose of assigning the enquiry and the subsequent response. Specification of additional data is optional. The information which you have provided is stored for the purpose of processing the enquiry and for follow-up questions.
USE OF GOOGLE ANALYTICS
This website uses Google Analytics, a web analysis service of Google Inc. (hereinafter: Google). Google Analytics uses "cookies", i.e. text files which are stored on your computer and which enable an analysis of your use of the website. The information about your use of this website generated by the cookie is normally transferred to a Google server in the USA and stored there. However, with activation of IP anonymisation on these web pages, your IP address is shortened beforehand by Google within Member States of the European Union or in other Treaty States of the Agreement on the European Economic Area. The full IP address is only transmitted to Google server in the USA and shortened there in exceptional cases. Google uses this information on behalf of the operator of this website in order to evaluate your use of the website, to compile reports on the website activity and to provide the website operator with further services associated with the internet use. The IP address sent by your browser in the scope of Google Analytics is not combined with other data by Google.
The purposes of data processing are the evaluation of the use of the website and the compiling of reports on the activities on the website. Then, further associated services are provided on the basis of the use of the website and the internet. The processing is based on the entitled interests of the website operator.
You can prevent storage of cookies with an appropriate setting of your browser software; however, please bear in mind that you may not be able to use all functions of this website to the full extent in this case. You can also prevent collection of the data generated by the cookie and related to your use of the website (including your IP address) by Google, as well as the processing of said data by Google, by downloading and installing the browser plug-in available under the following link: Browser add-on for deactivation of Google Analytics.
In addition, or as an alternative to the browser add-n, you can suppress the tracking by Google Analytics on our pages by clicking on this link. . In the process, an opt-out cookie is installed on your device. Therefore, future collection by Google Analytics for this website and for this browser is prevented as long as the cookie is installed in your browser.
USE OF FONT LIBRARIES (GOOGLE WEBFONTS)
In order to present our content correctly and in a graphically appealing manner across different browsers, we use font libraries, such as Google Webfonts, on this website (https://www.google.com/webfonts/). Google Webfonts are transferred in your browser cache to avoid loading repeatedly. If the browser does not support Google Webfonts or suppresses access, content is displayed in a standard font.
Calling-up of font libraries automatically establishes a connection to the operator of the library. In the process, it is theoretically possible to for the operator of such libraries to collect data, but it is currently also unclear whether and for what purposes, if applicable.
The data protection policies of the library operator Google are provided here: https://www.google.com/policies/privacy/
USE OF ADOBE TYPEKIT
We use Adobe Typekit for the visual design of our website. Typekit is a service of Adobe Systems Software Ireland Ltd. who grants us access to a font library. For integration of the font types which we use, your browser must establish a connection to an Adobe server in the USA and download the font required for our website. In this connection, Adobe receives the information that our website was visited from your IP address. Further information about Adobe Typekit is provided in the Adobe data protection information available here: www.adobe.com/privacy/typekit.html
USE OF GOOGLE MAPSThis website uses Google Maps API in order to display geographic information visually. With use of Google Maps, data about the use of the map functions by the user is also collected, processed and used by Google. For further information about the data processing by Google, refer to the Google data protection policy. You can also change your personal data protection settings in the data protection centre. Detailed instructions for management of your data in connection with Google products are provided here.
EMBEDDED YOUTUBE VIDEOS
We embed YouTube videos on some of our web pages. The operator of the corresponding plug-ins is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit a page with the YouTube plug-in, a connection to YouTube servers is established. In the process, YouTube is notified which pages you visit. If you are logged into your YouTube account, YouTube can associate your surfing behaviour with you, personally. You can prevent this by logging out of your YouTube account beforehand.
If a YouTube video is started, the provider sets a cookie which collects information about the user behaviour.
If the user has deactivated storage of cookies for the Google Ad program, such cookies are not used when viewing YouTube videos. However, YouTube also stores other non-personal usage information in other cookies. If you would like to prevent this, you must block the storage of cookies in the browser.
Our website uses Google Conversion Tracking. If you reach our website via an advertisement connected by Google, Google AdWords places a cookie on your computer. The cookie for conversion tracking is placed if a user clicks on an advertisement connected by Google. These cookies lose their validity after 30 days and are not provided for the purpose of personal identification. If the user visits certain pages of our website and the cookie has not expired, we and Google recognise that the user has clicked on the advertisement and was directed to this page. Every Google AdWords customer receives a different cookie. Therefore, cookies cannot be tracked via the websites of AdWords customers. The information collected with the conversion cookie is used to create conversion statistics for AdWords customers who choose to use conversion tracking. The customers learn about the total number of users who have clicked on their advertisement and were directed to a page provided with a conversion tracking tag. However, they do not receive any information with which users can be personally identified.
If you would not like to participate in the tracking, you can reject the storage of a cookie required for this purpose – e.g. with a browser setting which generally deactivates the automatic setting of cookies or configures your browser so that cookies from the domain "googleleadservices.com" are blocked.
Please bear in mind that the opt-out cookies cannot be deleted if you do not want measured data to be recorded. If you have deleted all of your cookies in the browser, you must re-set the respective opt-out cookie.
Your data protection rights
Under certain conditions, you can assert your data production rights:
- Right to revoke consent: If you have provided your consent with respect to certain types of processing activities, you can revoke this consent at any time with future effect. However, this revocation does not influence the legality of the processing prior to your revocation of consent or insofar as the processing is justified on another legal basis.
- Right to information: You have to right to receive information from us about your data stored by us according to the regulations of Art. 15 of the German Data Protection Regulation (if applicable, with limitations according to § 34 of the German Federal Data Protection Act).
- Right to reporting:At your request, we will provide you with a report on your stored data in accordance with Art. 16 of the German Data Protection Regulation, if it is inaccurate or incorrect.
- Right to deletion: At your request, we will delete your data in accordance with the principles of Art. 17 of the German Data Protection Regulation, insofar as other statutory regulations (e.g. statutory retention obligations or the limitations according to § 35 of the German Federal Data Protection Act) or our prioritised interests (e.g. for defence of our rights and claims) are not opposed.
- Right to limitation of the processing: In consideration of the requirements of Art. 18 of the German Data Protection Regulation, you can demand that we limit the processing of your data.
- Right to objection: Furthermore, you can object to the processing of your data in accordance with Art. 21 of the German Data Protection Regulation. This right of objection exists if certain conditions arise based on your specific situation and only apply to data processing related to profiling or for the purposes of direct advertising, the legality of which legality is based on a weighing of interests. In this case, we will no longer process your data unless we are entitled by law to reject your objection. However, an objection to direct marketing, including profiling, is compulsory for us and we can no longer process your data for these purposes.
Insofar as you have granted your consent for direct advertising and no longer want to receive this direct advertising, you must revoke your consent.
- Complaints with data protection authorities: You also have the right to file complaints with the responsible data protection authorities (Art. 77 of the German Data Protection Regulation). However, we recommend always making a complaint to our data protection officer first so that we can resolve your matter as quickly as possible in a customer-oriented approach.
For an expedient process, we request that you send your requests exercising your rights in writing to the following address or contact our data protection officer directly.
Data protection officer: Markus Fritsche
Tel. 07304 96170
Fax. 07304 961799
Scope of your duties to provide us with your data
There is no legal obligation to provide your data to JB-Lighting GmbH. However, a business relationship cannot be established if you do not provide us with your data. The provision of your data is entirely voluntary. You will not suffer any legal consequences if you do not provide your data; however, you cannot enjoy the advantages and services of JB-Lighting GmbH.
This legal data protection information was last updated on 25 May 2018.
JB-Lighting GmbH reserves the right to update this legal data protection information from time to time.